PURCHASING & LOGISTICS COORDINATOR

Onyx Studio is looking for a progressive, detail oriented, industry professional to fill our need for a Purchasing & Logistics coordinator. This position plays a critical role in wrapping up our client projects into a white glove service. This person will work closely with our Sales Representatives and Vendors, much like a project manager, to ensure procurement of our specialized tiles are ordered correctly, while managing the logistical side of shipping them to their final destination.

After a successful training period, this position can work as a hybrid model of being in the office in Bozeman, MT, to working from home. It is required to live within a reasonable distance for commuting to the office without overnight travel.

Pay is DOE with commission opportunity.

RESPONSIBILITIES:

  • Create and submit Purchase Orders

  • Ensure Order Confirmations are received in a timely manner

  • Confirm any special requests or custom orders are clearly communicated to the vendor (I.e. approved lots, control samples, line drawings, etc.)

  • Confirm Order Confirmations are correct once received (delivery address & logistics, material, quantity, pricing)

  • Verify ETAs with vendor

  • Notify Sales Reps of any backorders, issues, or discrepancies and follow-up with Sales Rep to confirm resolution (if necessary)

  • Follow-up on backorders in timely manner to confirm still on schedule

  • Manage a minimum of 100+ purchase orders at one time in various phases (pending confirmation, confirmed and pending shipment, backordered, in transit)

  • Shipping Logistics

  • Communicate with vendors about pallet ready times/details

  • Create Bill of Ladings on LTL Select both for domestic & international

  • Schedule freight pickups

  • Reschedule freight pickups if initial pickup did not occur

  • Communicate estimated delivery dates to Sales Reps

  • Notify Sales Reps of shipping delays and issues (this requires communicating with freight carriers)

  • Confirm delivery of each order, pulling Delivery Receipts (DR). Notify Sales Rep if damage was noted on DR

  • Facilitate the return of material (RMAs)

  • Prepare and send commercial invoices for international shipments

  • Provide customs broker information and necessary documents for any shipments being held at customs

  • Vendor Communications

  • Share news or updates from vendors to the team (price changes, port & lead time issues, new inside/outside reps, discontinued product, etc.)

  • Manage freight claims via our coordination protocol with client, vendor & shipper.

Experience:
- Proven experience in purchasing, procurement, or supply chain management
- Strong knowledge of contract negotiation and management
- Proficient in supplier management and vendor relationship building
- Excellent organizational and time management skills
- Strong analytical and problem-solving abilities
- QuickBooks, Teamwork, and Google Suite knowledge a plus
- Effective communication and negotiation skills

This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.