PROJECT COORDINATOR

Onyx Studio is looking for an energetic and motivated professional to assist our Sales + Design Team with project management needs.

RESPONSIBILITIES

Back Office Project Coordination:

  • Set up new projects in Teamworks & Quickbooks for upcoming estimating/ordering/tracking processes

  • Order samples post selection meetings & manage project samples/control samples

  • Coordinate project tasks assigned by multiple team members to ensure project deadlines are met

  • Build estimate skeleton

  • Conduct stock checks

  • Create and submit project registration

  • Request special project pricing when applicable

  • Gather vendor quotes

  • Gather lot photos

  • Build Freight quotes

  • Build Delivery Schedules

  • Create look-books, installer copies, and specification books

  • Receive, Inspect and process project samples to ship or deliver

  • Software: Google Workspace Suite, Quickbooks Online, TeamWork, and Square Takeoff

  • Update Estimate pricing, quantities, and other changes prior to final approval

  • Perform plan set measurement Take-offs using Square Takeoff software to determine correct quantities to order

  • Archive TeamWork projects as needed

  • Follow Onyx Studio policies and procedures

Studio Maintenance:

  • Perform Vendor Pricing Updates

  • Receive & Inspect UPS/FEDEX and LTL shipments to the studio

  • Label displays & samples

  • Basic studio upkeep, closing & opening procedures

  • Management of sample storage

  • Purge discontinued products from Quickbooks and studio floor/storage

  • Maintenance of Quickbooks items: removing duplicates, editing descriptions

SKILLS

  • Proficiency in English

  • Solid communication, grammar and interpersonal skills

  • Strong time management and organizational skills

  • Detail oriented is a MUST

  • Friendly, helpful, confident and engaging personality with a teamwork mindset.

  • Basic administration skills

  • MAC computer

  • High school degree

BENEFITS

  • Health Insurance

  • Vision Insurance

  • Paid Vacation

  • Parking Garage Pass

  • 401K

SCHEDULE
Onyx Studio showroom hours are M - F, 9am to 5pm, and by appointment only on the weekends.

Job Type: Full-time. 8 hour work day

Work Location: In person